It is not very easy to plan an event, especially if it is your first time. You may be selected by your company to organize the end of the year party, an award giving ceremony, or even a meeting. If you have no need for an event planner, then consider these guidelines on how to plan an event without stress.
Develop the Objectives of the Event
The first step in planning an event is to set your objectives. In fact, this is the rule of thumb for those who want to start and end an event in grand style. Make the entire process easier by dividing your objectives into various categories. This way, you will be able to solve the problems one at a time.
Team Work is the Best
You can always achieve more when you have more hands on deck. Get people to help you. Form a team and assign duties to each team. Select a team leader who will be accountable the responsibilities of each team. Make a list of the various aspects of the event that need to be addressed such as technical equipment, entertainment, venue, food, decoration, etc.
Also, make someone on the team responsible for each of them. In fact, if everyone strives to be the best piece of the puzzle, imagine what a magnificent result you will get in the end.
Work with a Date
You should be friends with the calendar if you really want to escape disappointments and holdbacks. Ensure you have enough time to prepare and get everything fixed. If you want to improve the performance of your team, Set a deadline and keep everyone up and working!
The date may already be preset for a recurring event; however, if it is an entirely new event, then you need to consider religious holidays, school vacations, etc. and also make sure that key participants such as speakers or VIP guests are comfortable with the date.
Set a Venue
This is another important aspect of event planning. The venue should be just right; and your guests should not find trouble locating it. Your venue should also fit the occasion.
Is it an outdoor or indoor event? Do you want it in an open field? Will you rent a tent? Etc. Renting a tent adds style and glamour to your event. You may go for a smaller tent, or a 20×20 tent if you are expecting much guests.
Stick to Your Budget
Ensure you have the estimates of all the key items on your checklist included in your budget. Always plan within your budget and endeavor to stick to it.
